Pyramid Database
A superior, flexible system to enhance health & social care delivery
Pyramid is a database system designed by experienced health and social care professionals. It offers huge benefits for managers, staff, clients and funders, making management of caseloads more efficient and effective, and providing opportunities for producing quality reports and evidence for funders and funding applications. It gives an immediate picture of both work underway and outcomes achieved.
Pyramid: tracking clients up and down the ‘pyramid of needs’
Pyramid database is unique in that it automatically moves clients up and down the ‘pyramid of support needs’ as activity is carried out. Staff can see when a client is in need of high level care and when and how they may have moved down to lower level care needs, and vice versa.
Consequently, managers can better track resource needs and use and more easily demonstrate outcomes and funding requirements to funders, senior management and other key decision makers.
What does Pyramid offer?
For support personnel
- Effective management of ‘live’ case loads and tasks carried out or still underway.
- Better monitoring of client progress and need; particularly useful when clients are supported by a variety of staff.
- Cutting down on time spent on paperwork, giving more time for face to face work and increasing work satisfaction!
For managers, supervisors and admins
- Accessible tracking of resources and time used to support individual clients and client numbers at each pyramid level.
- Easy review of workloads to help with support and guidance of staff.
- Quick access to client analysis (e.g. gender, language, ethnicity) and care categories.
For funders
- Provision of detailed reports and analysis of how their money is being or will be spent and outcomes aimed for or achieved.
- Staff time saved in managing and delivering services and creating reports.
- Increased confidence in an organisation that is using technology to improve delivery and demonstrate effective use of funds.
For clients/service users
- Increased efficiency and effectiveness in the delivery of client care.
- Better communication between clients and multiple workers.
- Better planning by services for a client’s future needs as a picture is built of patterns of activity.
Setting up and using Pyramid
Pyramid has two security levels: administrator and user. This ensures the database is set up and managed using settings and criteria agreed by your own organisation or department to meet your particular needs. A nominated administrator would manage the settings, whilst staff and managers log on as ‘users’ for day to day use of the database. The settings can be changed and adapted whenever necessary by the administrator.
Once settings are in place, staff add and manage client information day to day:
- Adding and editing client records, including adding new clients and activities
- Performing simple on screen analysis
As activities are added a client automatically moves up and down the ‘pyramid of needs’, depending on the support level an activity has been assigned by your organisation.
Pyramid’s report and analysis opportunities:
- Pyramid has a variety of reporting tools, as well as a facility for tracking organisational outputs and funders’ contracted outcomes, such as Our Health, Our Care, Our Say.
- Report criteria can be set to produce focussed reports. For example, a report for a certain timeframe can be produced.
- The database transfers data to Microsoft Excel, which allows organisations to produce analytical reports, including impressive multi-coloured graphs and charts!
*If you have an existing database it is possible to import this into Pyramid. Just discuss your needs with us
Pyramid is bespoke software currently under development by Well For Living in partnership with Leicester University. It has been in service for over two years and tested by our parent charity, LASS who commissioned its unique design to fit the changing needs of user led Health & Social Care organisations in the UK.
After sustained feedback, Pyramid evolved and has become a comprehsive database for recording information, organising case load and producing powerful reports and statistics. Its essential software for LASS as it continually improves their ability to report outcomes and procure funding.
LASS believe Pyramid is an essential reporting tool which enables the voluntary sector to really show their funders what their made of!
For more information, please complete your details below, and we’ll be in touch!
